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Important Dates

GEARING UP PHASE: December - January 18

Before the official start of the 2018 Cookie Sale, make sure everyone in your troop has the information they need to be successful and is excited about the number one financial literacy program for girls.


December 2017/January 2018 - Cookie Rallies and Parent Meetings.

December 15 - Online training for experienced Troop Product Managers (TPM) opens at GirlScoutsToday.org.

January 1 - Troops can begin scheduling non-council-sponsored cookie booths.

January 9 - Cookie Rookie Webinar for all new Troop Product Managers at 6:00 p.m.

January 16 - Cookie Jar Webinar: Initial Order Phase for all Troop Product Managers at 6:00 p.m.

INITIAL ORDER PHASE: January 19 - February 3

The Initial Order phase kicks off cookie season! Girls can reach out to friends, family, and neighbors to order their favorite cookies.


January 19 - Cookie Sale begins! Girls can begin taking initial orders and selling through Digital Cookie. There is absolutely no selling before this date – on your honor!

January 30 - Cookie Jar Webinar: Goal Getter Phase for all Troop Product Managers at 6:00 p.m.

February 1-3 - Collect Initial Order cards and hand out Goal-Getter cards.

February 4 - Remember to place cookie and reward orders for the Initial Order Phase in eBudde by 11:59 p.m.

February 1, 5, 8 - Reservations for Walmart cookie booths through council opens.


Council-Sponsored Booth Scheduling: February 1 - 8

Girl Scouts has a booth sale agreement with Walmart. These booth sales are set up by the council staff and are located at all local Walmarts. These locations are listed in eBudde for your troop to sign up. Please do not contact any Walmarts to set up additional booths.

Starting January 25 you can view council sponsored Walmart booth timeslots. The Booth Sale Scheduler is located in eBudde and is a real-time booth sign up. Mark your calendar with the dates below:

  • February 1, 2018, at 6:00 a.m. – First Round: Troops can sign up for one Walmart booth timeslot.
  • February 5, 2018 at 6:00 a.m. – Second Round: Troops can sign up for two additional Walmart booth timeslots.
  • February 8, 2018 at 6:00 a.m. – Unlimited Reservations: all the remaining booth timeslots are open, no limits.
GOAL-GETTER PHASE: February 4 - February 22

This is the third phase of the Cookie Sale Program when girls have turned in their Initial Order card, but have not received cookies yet. Girls who take orders from February 4-22 will earn the Goal-Getter patch when they sell 24 or more packages. For every 50 packages sold during the Goal-Getter Phase, girls will be entered for a chance to win one of five Poloroid cameras (with film).

Goal Getter Flyer


February 4 - Begin placing orders for booth cookies. Remember to place cookie and reward orders for the Initial Order Phase in eBudde by 11:59 p.m.

February 4-22 - Girls continue taking orders using Goal-Getter cards and Digital Cookie.

February 13 - Cookie Jar Webinar: Cookies-In-Hand Phase for all Troop Product Managers at 6:00 p.m.

February 17, 19-22 - Cookie delivery of initial orders to Service Units.

February 18 - First pending order deadline at 8:00 p.m.

February 22 - Collect Goal-Getter cards.

COOKIES-IN-HAND PHASE: February 23 - March 18

Cookies will begin to arrive February 17! Girls can deliver cookies ordered in the Initial Order and Goal-Getter phases and begin selling extra cookies directly to customers. Digital Cookie is still a great tool for connecting with customers online and cookie booths will begin in this phase.


February 23 - Booth sales begin.

February 23-25 - National Girl Scout Cookie weekend.

March 6 - First ACH pull 50%.

March 18 - End of Cookie Sale.

March 22 - Problem Collection Forms (PCF’s) turned in to Finance Department for delinquent payments.

March 23 - Troops must have proceds deposited into troop account, cookies allocated to girls, and final reward order in eBudde by 11:59 p.m.

March 26 - Final ACH

April/May 2018 – Distribute rewards and host a celebration.

 
 

Troop Participation Options

Looking for all of the guidlines, dates, earning opportunities, and cookie sale tips all in one place? Check out Cookie Connections!

Cookie Rally

At a cookie rally, girls will learn everything they need to know to become cookie bosses and will have a lot of fun working with other Girl Scouts. Use the resource links from Little Brownie Bakers for activities, decorations and more to begin planning your troop’s rally event. 

Cookie Rally Guide
Cookie Rally Flyer
Cookie Rally Invite

Cookie Rookies and Captains

Rookies

Cookie Rookie

Check out the Little Brownie Bakers website for an interactive program and activities all about Cookie Rookies!

Cookie Rookies are girls and troops new to the Cookie Sale Program. Cookie Rookie girls will receive special training at your local Cookie Rally (and a special patch!).

Girls will learn:

  • How the sale works
  • Cookie names
  • Easy ways to ask a customer to buy
  • Cookie booth essentials
  • Safety rules
  • How to set a goal

Captains

Cookie Captain

Check out the Little Brownie Bakers website for a fun video and an awesome guide, notebook, flyer and more just for Cookie Captains!

Cookie Captains are girls and troops that are experienced cookie bosses. At your local Cookie Rally, Cookie Captains will have special activities and receive a patch.

Cookie Pro Contest
Cookie-Pro_18_Patch

This cookie season, six girls nationwide, one per Girl Scout grade level, will be named GSUSA's Top Cookie Pro.

By entering the contest, girls get a chance to:

  • Unlock the limited-edition Cookie Pro 2018 Patch
  • Travel to NYC for a Girl Scout Cookie Entrepreneur Experience
  • Be featured on our Girl Scout Cookie box

Registered Girl Scout Cookie sellers can participate by completing their very own Cookie Pro Resume Survey online and submitting it along with a photo. Check out the guide for more details.

Cookie House Party
Cookie House Party

A Cookie House Party is a sweet strategy that encourages girls to invite their best customers to a cookie-themed gathering to have fun, enjoy snacks—and buy cookies by the case! Girls share their BIG goals, and customers make BIG purchases.

Check out the Little Brownie Bakers website to get a guide, invitations, decorations and much more!

Tips For a Great Booth Sale

Best Booth Ever!
Need materials to make your booth the best booth ever? Download posters, banners, name tags, receipts, thank-you cards, and more at Little Brownie Bakers.


Cookie Cupboard Basics

  • You can pick up cookies from any cookie cupboard listed in eBudde.
  • There are no returns on cookies unless they are checked out on consignment for a booth sale- then you have 48 hours from the time of the booth sale to return unsold cookies.
  • Cookie cupboards have limited inventory on hand – if you do not place a pending order, you may not get the cookies you need.

On average, a three-hour cookie booth assortment could be:

2 to 3 cases Thin Mint
1 to 2 cases Do-si-Dos
2 cases S’mores
2 to 3 cases Samoas
1 case (or less) Savannah Smiles
1 case (or less) Toffee-tastics
2 cases Tagalongs
1 case (or less) Trefoils


A Few Booth Sale Rules

  • Review the Girl Scout Law. Your troop is representing Girl Scouts to the community and is expected to behave in a professional manner.
  • A minimum of one troop leader, one adult, and two girls are required to attend a booth sale. It is recommended that there be no more than four girls at a booth sale at one time.
  • Carry a cash box or money bag with around $30-$60 in change.
  • Dress appropriately for weather and wear uniforms, Girl Scout apparel, or Girl Scout pins.

Helpful Websites and Apps

eBudde: ebudde.littlebrownie.com

Order cookies, track girl activity, and order girl rewards. New this year: You can watch microburst (mini) eBudde video trainings on many topics at the helpdesk on eBudde!

NEW! eBudde App

Download this free app in iPhone App Store or through Google Play. Volunteers can manage their cookie sale through their mobile device!

Little Brownie Bakers: littlebrowniebakers.com

Find girl activities, marketing ideas, cookie facts, program resources, and clipart to help girls prepare for the cookie sale. You can even use the Built by Me Cookie Planner, to plan your troop’s cookie sale step-by-step!

Digital Cookie: digitalcookie.girlscouts.org

Parents will receive a personal email to set up their daughter’s account. Girl Scouts can set up their own personalized sales pages, take credit card payments, and ship cookies directly to their customers.

Cupboard Keeper app

Download this free app in iPhone App Store or through Google Play. Record sales in real time at booths, making record keeping a breeze.

Girl Scouts of the USA: girlscoutcookies.org

Locate information on the Girl Scout Cookie Program and national cookie badges and pins.

Booth Sale Recorder app

Download this free app in iPhone App Store or through Google Play. Record sales in real time at booths, making record keeping a breeze.

 

Handouts, posters, Videos and more!
To help you have fun and stay safe as you build your cookie business check out the Girl Scouts of the USA's Cookie and Product Activity page.

Fun Activities
Want to make this cookie season the best one yet? Check out some of the fun activities and materials for girls from our partners at Little Brownie Bakers.

Helpful Resources and Information

Troop Profit Information

How Much Will My Troop Earn?

Troops earn 55¢ per package sold. Cadette, Senior, and Ambassador troops who opt out of rewards for higher troop profit earn 65¢ per package sold. Troops that opt out will still qualify for all patches, the Capri Bonus, Program Credit, and the Super Seller Club rewards.

Product Sale Bonus

Troops have the opportunity to earn an additional product sales bonus per package sold if they participated in the 2017 Fall Sale and reach a certain per girl average (PGA) for the cookie sale. Take the total number of packages sold by your troop, divided by the number of girls selling and plug that into the chart to figure out how much your troop will earn per package sold. You can also find your troop PGA in eBudde on the total sales report or the final rewards page – already calculated. Girls not selling do not count toward your troop PGA.

Per Girl Average Rate* (Standard) Rate* (Opt Out)
1-174 $0.55 $0.65
175-199 $0.57
$0.67
200+ $0.60
$0.70

* Rate per package

Troop and TPM Responsibilities

Troop Responsibilities:

  • A current bank account including a completed ACH form.
  • At least two registered and approved Troop Leaders.
  • A registered and approved adult as the Troop Product Manager who has signed the Troop Product Manager Agreement form.
  • The Troop Product Manager can also be a Troop Leader, but this must be added as a role.

Troop Product Manager (TPM) Responsibilities:

  • Teach girls the 5 Skills of the Cookie Sale Program.
  • Create a receipt any time cookies or money is exchanged. Receipts must be dated and signed.
  • Ensure that all cookies that are ordered, picked up at a cupboard, or transferred from another troop are inventoried.
  • Collect and keep all permission forms and signed receipts.
  • Track all payments received from parents or at booth sales and follow financial procedures for money management success.
  • Track and order all girl rewards earned by the troop. Rewards should be distributed to girls within two weeks of receiving them.
Payments and Finances

Collecting Payment

  • No money should be collected for cookies until they are delivered.
  • Initial cookie orders should be delivered within two weeks.
  • Retrieve money from sellers and deposit often. Do not hold cash or checks – deposit them immediately. Once cookie money is turned in to you, you are responsible for it, even if it gets lost or stolen.
  • If parents have $500 worth of cookies out and they haven’t made a single payment, request that they bring payment back before you give them additional cookies.

You are required to give a receipt each and every time cookies or money exchanges hands with parents/girls.

Return Policy

Troops and parents who sign for cookies cannot return them to the troop or to the cupboards/council unless a troop has checked them out for a booth sale. If a package is damaged, it can be replaced at any cookie cupboard that has extra cookies available.

Problem Collection Forms

In the event that a parent does not turn in their cookie money by the due date, complete a Problem Collection Form (PCF). As the Troop Product Manager, you are required to complete this form for any outstanding balance - no matter who the parent or the money owed.

Do not pay the past due amount with troop proceeds. 

As soon as the money is turned in, council will end the problem collection process and there will be no further action. The form must be turned in to Finance by March 22, 2018.

Problem Collection Form

Returned Checks

Checks returned against your troop are the responsibility of the council. If you get a returned check, follow the instructions on the Returned Check Form.

Returned Check Form

Training Videos and Materials

To have a successful cookie sale season, we encourage all Troop Product Managers to attend online trainings. All webinars will be recorded.

2018 Troop Product Manager Cookie Sale Training

Watch Now

This online training provides an overview of the 2018 Cookie Sale Program. You will learn all the basics you need to have a successful sale! After you view this video, you will still need to receive Service Unit-specific information and materials from your Service Unit Product Manager.
 

Cookie Rookie: Troop Product Managers

Become a cookie pro! This webinar is for new troop product managers. It includes a refresher on the basics of the sale and everything you need to know before the program begins. You will be set up for success and be able to enjoy the fun of selling world famous Girl Scout Cookies.

Watch Now


Cookie Jar Webinars: Troop Product Managers

Need a little refresher? We are here to help! These webinars break the Cookie Sale Program down into three phases to make sure you have everything you need, when you need it. These webinars are designed for new and returning Troop Product Managers.

Initial Order Phase Webinar: Watch Now!

Goal Getter Phase Webinar: January 30, 2018 – 6:00 p.m. Register Now!

Cookies-in-Hand Phase Webinar: February 13, 2018 – 6:00 p.m. Register Now!


Family Cookie Meeting Help

Schedule a meeting with girls and families prior to starting the Cookie Sale Program. At the meeting, explain the program with the Cookie Program Family Guide, collect permission forms, and encourage parents to volunteer.

What families should know:

  • Cookie dates and guidelines.
  • The 5 Skills girls learn.
  • The importance of goal setting.
  • Troop proceeds and girl rewards. Funds that do not directly
  • go to girls support services for troops like volunteer training,
  • special events, and program opportunities.
  • Ways to participate and phases of the sale.
  • Cookie varieties and cost.
  • Rules and responsibilities.